Venue and Accommodation Information

Venue

Convene - 1201 Wilson Boulevard
29th & 30th floor
Arlington, VA 22209
United States

Travel

Convene at 1201 Wilson Boulevard is located between North Lynn Street and North Moore Street on Wilson Boulevard near the following metro stations: Rosslyn

Parking
Nearby paid parking can be found at 1800 N. Lynn Street Arlington, VA 22209

Guests can also visit https://www.asgpark.com/parking-locator/ for real-time availability.

Accommodation Details

Please our HotelMap link which will show you all available hotels within the vicinity of the event venue  and their significantly reduced rates. Accommodation in the Arlington area can be limited so we highly recommend you book your staff bedrooms ASAP to avoid disappointment. 

Event Checklist

Exhibition Details

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide you with the following:

- 8' wide 8' deep Floor Space

- 1 x table (approx. 6ft). We advise bringing your own table cloth.

- 2 x chairs

- Access to Wi-Fi

You can erect pop-up banners, backdrops, display screens, etc. provided you do not exceed your allocated space and/or 2.5m in height. 

If you have decided to use an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.

There is limited onsite storage available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing materials to a minimum.

Important Note:

Power is not included as part of your stand space. Details on how to order a power drop can be found below in the AV SUPPLIER section.

Every piece of electrical equipment that is brought on-site must be PAT tested 

EXHIBITION SET-UP / BREAKDOWN TIMES

Set-up - June 24: The exhibition area will be open from 6:30pm - 8:30pm for set up. We request that you are completely set up for attendee registration at 7:20am on June 25.

Break-down - June 26: Exhibitors can breakdown their stand from 1:40pm on June 26 (after lunch) and need to vacate the space by 4pm.

Please note, exhibitors are responsible for setting up and breaking down their own booth.

AV SUPPLIER

Convene has partnered with Corinium to provide AV and Power. 

Should you wish to book any power/AV (such as a monitor) please complete this form and email it to Pedro (pedro.alfaro@convene.com) at Convene no later than June 11.

ENVIRONMENTALLY FRIENDLY EVENTS

Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.

SECURITY

The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors do not leave valuables unattended at any point during the event and that they take anything of value with them when they leave their stand for the night.

Please ensure you make your own arrangements to courier your materials to and from the venue.  We strongly suggested that you check on the delivery of your materials BEFORE you arrive at the venue.

Please courier materials to arrive from and not before June 19 (3 business days before the event). All deliveries must be dropped off between 9am and 5pm. 

Any items you ship to send should be clearly labelled. Please use the shipping label on the link above. 

LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC). Please be aware that deliveries that are not clearly labelled have a high chance of going missing. NO BOXES, CARTS, CASES OR ANY ITEMS LARGER THAN CARRY-ON LUGGAGE WILL BE PERMITTED THROUGH THE VENUE LOBBY. If you will be bringing items larger than these, you will need to book use of the venue's loading dock. Details on how to book this can be found in the delivery instructions document linked on the button above.

Please note: It is the sponsor's responsibility to organize the collection of goods post-event and return shipping. 

If you are leaving boxes, banners, etc. for courier collection after the event, please ensure that all items are clearly labelled and that a Corinium team member or venue staff has been informed.

Staff and Registration Details

In your sponsorship contract you will have been allocated a specific number of onsite passes for the event.  Please remember these should be used by individuals within your organization with specific industry knowledge relevant to the event.  

You will need to register your team passes prior to the event and by June 18 to ensure that your team's badges are available for collection at the event registration.

In order to register your passes, please see the registration buttons above and enter the details requested.

EVENT TIMINGS

JUNE 25

JUNE 26

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to this link for the current program. (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organization so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Austin Spintman
Marketing Manager 
austin.spintman@coriniumgroup.com

WISH LIST: Please submit up to 50 individuals or organizations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.

Share with Your Network!

Pass the below link along to your team to let their networks know that they'll be on-site at the event!